Application Guidelines for Colleges and Universities
The Alden Trust supports independent colleges and universities in the six New England States and in New Jersey, New York and Pennsylvania having full-time undergraduate enrollments (headcount) of at least 1,000 students and a total undergraduate and graduate student population (full-time equivalents) of 5,000 or fewer.
The Trustees seek to support institutions that demonstrate a combination of educational excellence, exciting and forward looking programming and efficient and effective administration. They look for projects that contribute significantly to the intellectual growth of students, enhance an institution's mission and lead to solid preparation for lifelong learning and post college careers.
The Trustees focus their grantmaking on capital needs. In recent years, the Trust has supported projects that directly impact the quality of the delivery of the school's undergraduate, academic offerings across its academic disciplines, including the liberal arts and sciences, the fine and performing arts, technology and professional programs. This has included grants to upgrade or construct classrooms, libraries, laboratories, auditoria, learning centers and new and/or renovated academic buildings as well as the purchase of equipment and furnishings for any of these academic settings. The Trustees primarily make outright grants, but will issue challenge grants with the goal of helping an institution generate increased and broader philanthropic support from its constituencies.
Intervals between Applications
The current Trust policy, absent exceptional circumstances, is not to consider grant requests more frequently than three years from the date of the last grant or one year from the date of the last payment, whichever is later. An institution whose proposal has been rejected may normally be eligible to apply again after one year.
Schedule of Distribution Meetings
The Trustees consider proposals at four distribution meetings a year. Complete, hard copy proposals for the March, June, September and December meetings must be received by the fifteenth of the month prior to the meeting (e.g., February 15th for the March meeting). Note: The Trust does not accept electronic proposals.
1. A summarizing cover letter, which includes the requested amount, signed by the president of the institution. It is expected that the project for which funding is requested is among the institution's highest priorities.
2. The name, telephone number, and email address of a contact person.
3. Confirmation that the institution currently has both a full-time undergraduate enrollment (headcount) of at least 1,000 students and a total undergraduate and graduate population (full-time equivalents) of 5,000 or fewer.
4. The proposal, in brief narrative form, should help the Trustees understand the purposes to be achieved through the grant and the reasons why the proposing institution is capable of achieving those purposes. In addition, the Trustees want to know how the grant will positively impact the students and/or faculty and help the institution to fulfill its mission. Include a project revenue and expense budget and implementation timetable.
5. Fundraising goals and success-to-date for the specific project
6. The institution's mission statement
7. Summary of the school's current key strategic priorities (up to five)
8. Facts or evidence to support your school's case that lifetime outcomes - economic and non-economic - warrant attending your institution instead public or private peer institutions.
Required Institutional Information
Three Year Trends in Chart Form
Total full-time undergraduate enrollment, plus the following undergraduate student body and other intuitional data:
minority representation, domestic and international students reported separately
percentage of first generation students
percentage of Pell-eligible students
average family income
average student debt upon graduation
percentage on financial aid
percentage on need-based financial aid
percentage on merit-based financial aid
measures of achievement for incoming students
retention from first to second year
persistence to degree (4 and 6 year graduation rates)
endowment amount, investment return and annual draw policies and practices
capital and annual fundraising, reported separately. Provide percentage participation rates of trustee giving to capital and/or annual fun each year (expected to be 100%)
participation rate of trustee giving to capital and participation rate of trustee giving to annual fund each year
participation rate of alumni giving to annual fund each year
summaries of the two prior completed fiscal year operating budgets and the current fiscal year board-approved annual operating budget (with explanation, if in deficit)
copies of the audited financial statements from the three most recently completed fiscal years (e.g. 2018-2017 and 2017-2016)
list of trustees with affiliations
evidence of appropriate tax-exempt status
optional: Such other information that the applicant believes may give the Trustees a better understanding of the institution, its distinctive value and its specific proposal
Applicants should consult the Trust's FAQ page and are welcome to contact the Trust by telephone, email or make a visit prior to submitting an application. A first-time applicant is encouraged to contact the Trust prior to doing so. It is often helpful to explore in advance the nature of the project, the need or opportunity that drives it and the size of an intended request. The Trustees have found that such discussion generally results in the submission of a more effective proposal or forestalls a formal proposal for which there is little or no likelihood of success.
A single copy of the application and attachments is sufficient and should be submitted by mail to:
George I. Alden Trust 370 Main Street, 11th Floor Worcester, Massachusetts 01608 Phone: (508) 459-8005 Fax : (508) 459-8305 firstname.lastname@example.org