Application Guidelines for Colleges and Universities
The Alden Trust supports independent colleges and universities in New Jersey, New York, Pennsylvania and the six New England states having fulltime traditional undergraduate enrollments of at least 1,000 students and with a total undergraduate and graduate student population (full time equivalents) of under 5,000.
The Trustees focus their grant making on capital needs. Recent funding has included support for classrooms, libraries and laboratories as well as for the acquisition of scientific and technological equipment and infrastructure. The Trustees primarily make outright grants, but will issue challenge grants with the goal of helping an institution generate increased and broader support from its constituencies.
An applicant may normally apply three years after the first payment of a successful grant, but no sooner than one year after the final payment unless otherwise stipulated. If a challenge grant is made and accepted where the successful match takes significantly longer to achieve than the stated time frame for achieving the match, the Trust may, at its option, delay any possible new approach to the Trust to three years following the notice of achieving the match. Any institution whose proposal has been rejected may normally be eligible to apply again after one year.
The Trustees consider proposals at four distribution meetings a year. Complete proposals for the March, June, September and December meetings must be received by the fifteenth of the month prior to the meeting (e.g., February 15th for the March meeting). The Trust does not accept proposals submitted electronically.
The proposal should be made in reasonably brief narrative form. A summarizing cover letter, which includes the requested amount, should be signed by the president of the institution. Please provide the name, telephone number, and email address of a contact person.
The Trustees would like to understand the purposes to be achieved through the grant, with an appropriate revenue and expense budget and implementation timetable, and the reasons why the proposing institution is capable of achieving the purposes. In addition, the Trustees want to know how the grant will positively impact the students and/or faculty and help the institution to fulfill its mission.
All applications from colleges and universities should include the following information:
1. Confirmation that the institution has a full time traditional undergraduate enrollment (headcount) of at least 1,000 students and has a total undergraduate and graduate student population (full time equivalents) of under 5,000.
2. The institution's mission statement and a summary of its current key strategic priorities (up to five).
3. Trend information of at least three years for total fulltime traditional undergraduate enrollment:
gender mix and minority representation;
retention rates from first to second year;
persistence rates to degree (four and six year rates);
percent of students on institutional financial aid, both in total and with need-based and merit separately reported (chart form preferred);
percentage of first-generation students;
percentage of Pell eligible students;
average family income;
average student debt upon graduation; and
tuition, room, and board charges.
4. Trend information of at least three years for incoming students, including measures of achievement and preparation for college study, plus applicant, admit and matriculant numbers (chart form preferred).
5. Facts or evidence to support your school's case that lifetime outcomes — economic and non-economic — warrant attending your institution instead of attending a less expensive institution that admits students of comparable credentials to your own.
6. Trend information for endowment: three years of endowment value, investment return, and annual draw policies and practices. Also three years of trend information for capital and annual fund-raising reported separately (with percentage of alumni and board giving with the general expectation of 100% board participation in the annual fund), and for tuition-room-board charges (chart form preferred).
7. Summaries of the two prior and the current board-approved annual operating budgets (with explanation, if in deficit).
8. Copies of the audited financials for the three most recent fiscal years (two audit reports).
9. List of trustees and their other affiliations.
10. Evidence of appropriate tax-exempt status.
11. Such other information as the applicant feels may give the Trustees a better understanding of the institution, its distinctive value, and its proposal.
Applicants are welcome to contact the Trust by telephone, email, or make a visit (especially first time applicants), prior to submitting an application. It is often helpful to explore in advance the nature of the project, the need or opportunity that drives it, and the size of an intended request. The Trustees have found that such discussion generally results in the submission of a more effective proposal or forestalls a formal proposal for which there is little or no likelihood of success.
A single copy of the application and attachments is sufficient and should be submitted my mail to:
George I. Alden Trust 370 Main Street, 11th Floor Worcester, Massachusetts 01608 Phone: (508) 459-8005 Fax : (508) 459-8305 firstname.lastname@example.org